EDI should be of interest to all business
managers because it offers a means of minimizing
burdensome clerical functions. EDI replaces
paperwork through electronic processing and
communications. Advances in electronic technology
can be applied to increase reporting capabilities
and minimize costs associated with the manual
process. EDI provides for the
computer-to-computer exchange of data at
electronic speeds; it also subjects that data to
programmed controls of consistency and accuracy.
EDI is becoming a very cost effective
alternative to sending and receiving information.
With the explosion of better technologies being
developed daily, EDI and other means of receiving
and sending data are
becoming commonplace in today's business
environment. DDI's commitment to facilitate the
advancement of these technologies is evident with the addition
of EDI specialists to
assist our clients.
DDI will be able to provide your company
with applications best suited for your needs.
Whether it be a client and a carrier EDI
application or another means of getting the job
done, DDI will be able to support your business
needs. Even if none of your invoices are
electronic today, DDI can assist you in defining
the steps that need to be accomplished to complete your conversion to EDI.
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Distribution
Data Analyzer 
The Distribution Data Analyzer is designed
to provide you with complete access to all of
your company's freight bill processing and
payment data; and to allow you to generate your
own transportation management reports with the
touch of a few keys.
With the Distribution Data Analyzer you
have full inquiry capabilities. You can look up
all payment, lane and accounting information for
any shipment via the pro number, bill of lading
number or DDI batch-item number; or you can
browse through the complete information for all
of your shipments.
In addition to lookup capabilities, the
Distribution Data Analyzer is also a powerful
reporting tool. It enables you to report on all
aspects of your company's shipping activity. You
can generate a variety of DDI standard and
customized reports as well as generate reports
containing the specific information you need via
the Analyzer's powerful query capabilities.
Having a programming department has allowed
us to write all of our own software, and update
and/or modify for specific client requirements.
Not being restricted to an outside software
company for changes in programming, costs and
turnaround time for new reports/modification is
more cost effective and quicker. Built into the
system is a Technical Support Menu that allows
your PC to link directly with a support
representative at DDI. This support
representative can take active control of your PC
to update or make any necessary modifications to
the software.
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Audit
Audit
Department Philosophy
The Audit Department is dedicated to:
Serving their clients with the highest
possible standards of service in all aspects
of the processing of their freight bills;
from receipt of the freight bill to their
payment, in a manner consistent with the
requirements of the client.
Being truthful and forthright in
dealing with our clients and their carriers.
Supporting all claims, whether
pre-audit or post-audit, with the most
accurate tariff or contract authority
possible as furnished to us by our clients
(or carriers) for their account.
Obtaining tariff and contract authority
in a timely manner when, in the act of
processing their freight bills, we find the
rate, charge or discount appearing on the
freight bill cannot be substantiated with
documentation on file for their account.
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Pre-Audit
DDI views pre-audit like buying insurance.
To determine if the insurance (pre-audit) has any
true value one needs to evaluate what dollar
amount has been saved (not including duplicates)
and compare the savings to what a post audit
would have cost. For example; your pre-audit
expense for a year was $2,000, for a post audit costing the same
amount the auditor would have to
recover $5,000. Therefore, for the pre-audit to
"break-even" there would have to be at
least $5,000 in adjustments, otherwise the
insurance (pre-audit) is overkill.
DDI provides a full pre-audit, but with today's computerized billing methods the mistakes
are fewer and appear mainly when new pricing programs
are implemented. Therefore, we do not believe you
need all your invoices pre-audited. So, why pay
an auditor a processing fee for every invoice
processed when only a handful are wrong? DDI's
customer service staff works with accounts to
determine where the "bang for the buck"
is and then only charges a processing fee on
those invoices audited.
Below are some of the advantages of
outsourcing your pre-audit:
1) Cost of tariffs can be spread over
entire client base giving pre-auditors
the economy of scale advantage.2)
Pre-audit is a labor intensive
(burdensome) task, employees can be more
productive doing other tasks.
3) Knowledge of industry and of
carrier billing practices are greater
with pre-auditors who see a wider range
of invoices and have custom software
support.
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Overcharge Recovery Program
(Post Audit)
No matter how careful and efficient your
payment process is, your company has probably
paid overcharges. All methods of billing,
including EDI contains errors.
Most freight invoices have a 180 day
statue, from invoice date to file an overcharge
claim.
Other than the time to pull and ship out
your freight invoices a post audit costs the
client nothing out of pocket. Yet many clients
allow the opportunity to slip away by letting the
time lapse - a regular scheduled quarterly
program will prevent losing the opportunity to
file claims. DDI turns around all invoices within
20 business days unless otherwise directed by the
client.
DDI's recovery service will:
1) detect overcharges
2) file claims
3) handle all the paperwork
4) provide reports to the customer for all
claims filed
5) collect and disburse the moneys
DDI's fees are contingent upon what is
collected.
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Logistics
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Payment || Links
Contact Us
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Distribution Data
Incorporated
16101 Snow Road, Suite 200 - Cleveland, Ohio 44142
(216) 362-3030 - Fax (216) 362-3043
email:
sales@ddiservices.com
copyright©
1999-2005 Distribution Data Incorporated. All rights
reserved.
EDI should be of interest to all business
managers because it offers a means of minimizing
burdensome clerical functions. EDI replaces
paperwork through electronic processing and
communications. Advances in electronic technology
can be applied to increase reporting capabilities
and minimize costs associated with the manual
process. EDI provides for the
computer-to-computer exchange of data at
electronic speeds; it also subjects that data to
programmed controls of consistency and accuracy.